Introducing SmartChamber by CloudyIT.
The only hybrid meeting solution built specifically for local councils. AV, devices, AI-powered meeting intelligence and training — in one package. Be ready, not reactive.
Hybrid meeting powers are coming back. The only question is whether your council is ready.
Parish and town councils can't yet hold hybrid or remote meetings. Government has committed to restoring this power — councils that prepare now will be running real hybrid meetings the day the legislation lands.
One package. Four components. Engineered to work together.
SmartChamber bundles the AV, devices, governance platform and council-trained AI you need to run real hybrid meetings — with a single quote, a single installation and a single team supporting you afterwards.
Quality-grade AV, installed in your chamber
Cameras, microphones, speakers and a large display — specified for the room you actually meet in, fitted by engineers who've installed chambers across the UK.
Tablets and laptops, set up and secured
Hardware for clerks, officers and members — preconfigured, Intune-managed, delivered ready to use. No more "sorry, my microphone isn't working".
The meeting management platform built for councils
Agendas, papers, attendance, minutes and motions in one place — with the workflows clerks and officers actually need.
AI assistants built for local government
Council-trained AI that joins your meeting, transcribes proceedings, drafts minutes, captures decisions and clarifies legal queries on the spot.
Quality-grade AV, installed in your chamber.
Cameras, microphones, speakers and a large display — specified for the room you actually meet in, fitted by engineers who've installed chambers across the UK.
- Hearing loop support — Equality Act 2010 compliant from day one
- Site survey & bespoke design for your chamber
- Nureva HDX audio & speaker-tracking cameras
- Audio uplift for clarity in large chambers
- Single-button start & full commissioning
No dead zones, no headset hand-offs. Every member is heard, in person or online.
Tablets and laptops, set up and secured.
Hardware for clerks, officers and members — preconfigured, secured to council policy, and delivered ready to use. Members open the lid and start working.
- iPads or laptops chosen for the role
- Microsoft 365 & Intune-managed
- GovMeetings & GovAssist preinstalled
- Training & onboarding included
- Ongoing support from CloudyIT
Microsoft 365 & Intune-managed, with GovMeetings preinstalled so members start working from the first meeting.
The meeting platform built for councils.
GovMeetings is purpose-built for UK local government. Agendas, papers, attendance, minutes and motions in one place — with the workflows clerks and officers actually need.
- Agenda & paper management
- Attendance, motions & decisions tracked
- Minute drafting & publication
- Built for parish, town & principal councils
- Single source of truth across meetings
Schedule meetings, draft agendas, track actions and publish minutes — all from one place.
AI assistants built for local government.
Not a generic chatbot. GovAssist is council-trained AI that joins your meeting, transcribes proceedings, drafts minutes, captures decisions and clarifies legal queries on the spot.
- Live transcription & AI minute drafting
- Decisions & actions auto-captured
- Recall on prior items & debate
- Trained on UK council governance
- Grounded in your council's own context
From AGAR compliance to policy reviews — answers grounded in UK local government, not the open internet.
The tech is only half of it. Training is the other half.
Every SmartChamber deployment comes with structured training from people who've sat in the clerk's chair. Members and officers leave their first meeting confident — not catching up.
Hybrid Meeting Mastery
Practical, role-based training. Clerks learn the platform; members learn how to chair, vote and participate remotely with confidence.
Platform onboarding
Hands-on sessions covering agendas, papers, attendance and minutes — using your real meetings as the worked example.
Refreshers & new starters
New clerk, new councillor, new term? On-demand modules and live sessions so the next person up is ready before their first meeting.
A partner who's sat in your chair.
CloudyIT is built by former clerks, officers and business leaders. We're Microsoft Solutions Partners — but we speak council first. That's what makes SmartChamber different from a generic AV installer with a price list.
Single quote. Single team. Single line of support.
No vendor ping-pong when something needs fixing. One partner, accountable end-to-end.
People who've sat in the clerk's chair.
We hire from inside local government. Our solutions reflect real council life, not a generic IT playbook.
Microsoft Solutions Partner.
Council-grade security, identity and compliance baked in. Cyber Essentials Plus and Intune-managed by default.
When the legislation lands, your chamber should be running. Not waiting.
Talk to Ryan, our broadcast specialist, about getting your chamber ready. A 30-minute call covers your room, your timeline and your budget — no obligation.
/CloudyITServicesDemonstration