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Hybrid meeting powers — coming soon

Introducing SmartChamber by CloudyIT.

The only hybrid meeting solution built specifically for local councils with AV, devices, AI-powered meeting intelligence and training in one package. Be ready, not reactive.

Talk to us about SmartChamber → See what's inside →
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THE CURRENT LEGISLATION

Hybrid meeting powers are coming back. The only question is whether your council is ready.

Parish and town councils can't yet hold hybrid or remote meetings, but Government has committed to restoring this power and councils that prepare now will be running real hybrid meetings the day the legislation lands.

2020
DURING COVID
Powers granted
Councils held hybrid and remote meetings under emergency provisions.
2021
MAY 2021
Powers revoked
Emergency provisions expired and lobbying for reinstatement began.
2025
JUNE 2025
Government commitment
Following consultation, legislation will be amended, allowing remote and hybrid meetings.
SOON
EXPECTED
Powers return
Date not yet set. Councils that prepare now will be ready on day one.
A council chamber meeting in progress: members at the table working on laptops, with a large gallery screen behind them showing remote participants, devices, AV equipment, training, and AI-powered transcription with decisions and actions. AV — Chamber Cllr. M. Patel Devices — Members Sarah J. — Clerk Training — Cloudy Academy R. Hayes — Resident GovMeetings — AI Cllr. T. Brooks ▪ GOVASSIST AI · LIVE Item 7 — Motion: approve grant funding application. Cllr Patel: "...recommend we move to a vote." · Auto-minute draft updating
▪ INTRODUCING

SmartChamber. The hybrid meeting package built for councils.

SmartChamber isn't just AV kit in a room. It's the only hybrid meeting solution built specifically for local councils, combining the technology and devices with AI-powered meeting and governance tools, all supported by a robust training plan. Built by CloudyIT, who understand modern pressures facing local councils.

When the legislation changes, your chamber will already be running. Members can attend in person or remotely, while residents can watch, promoting engagement, diversity and the democratic process. Officers can keep on top of agendas, resolutions and minutes with GovMeetings doing the heavy lifting.

Explore the four components →
WHAT'S INCLUDED

Four components. One package. Engineered to work together.

Each piece is something CloudyIT already delivers for councils. SmartChamber bundles them so you get a single quote, a single installation and a single team supporting you afterwards.

01 · AV & INSTALLATION

Quality-grade AV, installed in your chamber

Cameras, microphones, speakers and a large display, specified for the room you actually meet in, installed by engineers who've fitted out chambers across the UK.

  • Hearing loop support — Equality Act 2010 compliant
  • Site survey & bespoke design
  • Nureva HDX audio & speaker-tracking cameras
  • Audio uplift for clarity in large chambers
  • Single-button start & full commissioning
Nureva HDX audio system
Featured · AudioNureva HDX — full-room voice pickup with no dead zones, so every member is heard, in person or online.
02 · DEVICES

Tablets and laptops, set up and secured

Hardware for clerks, officers and members, preconfigured, secured to council policy, and delivered ready to use. No more 'sorry, my microphone isn't working'.

  • iPads or laptops
  • Microsoft 365 & Intune-managed
  • GovMeetings & GovAssist preinstalled
  • Training & onboarding included
iPad with keyboard
Featured · DevicesiPads & laptops, ready to go — Microsoft 365 & Intune-managed, with GovMeetings preinstalled so members open the app and start working.
03 · GOVMEETINGS

The meeting management platform built for councils

GovMeetings is purpose-built for UK local government. Manage agendas, papers, attendance, minutes and motions in one place with the workflows clerks and officers actually need, not a generic meeting tool retrofitted to council life.

  • Agenda & paper management
  • Attendance, motions & decisions
  • Minute drafting & publication
  • Built for parish, town & principal councils
GovMeetings dashboard
Featured · GovMeetingsThe clerk's dashboard — schedule meetings, draft agendas, track actions and publish minutes — all from one place.
04 · GOVASSIST

AI assistants built for local government

GovAssist is council-trained AI that joins your meeting, transcribes proceedings, drafts minutes, captures decisions and actions, and clarifies legal queries then and there. Not a generic assistant, one that understands the nuance of local government.

  • Live transcription & AI minute drafting
  • Decisions & actions auto-captured
  • Recall on prior items & debate
  • Trained on UK council governance
GovAssist AI chat
Featured · GovAssist AICouncil-trained AI you can ask anything — from AGAR compliance to policy reviews, with answers grounded in UK local government.
BE READY NOT REACTIVE

When the legislation lands, your chamber should be running. Not waiting.

Talk to Ryan, our broadcast specialist, about getting your chamber ready.

Talk to us about SmartChamber →

Not ready for a call? Send us a note instead →